[Remote] Storytelling Production Coordinator

Note: The job is a remote job and is open to candidates in USA. Golden Hippo® is an employee-owned company that builds popular health and wellness brands. They are seeking a Storytelling Production Coordinator to manage production logistics, scheduling, and documentation for their Golden Pets shoots, ensuring smooth operations and communication across teams and vendors.

Responsibilities

• Coordinate and maintain all shoot schedules, ensuring timely communication of updates across the production team
• Lead all locations logistics, including FilmLA correspondence, permitting, location scouting, property communication, and day-of coordination
• Oversee vendor and day-player billing, working directly with vendors and Accounts Payable to ensure accurate tracking, timely payment, and organized documentation
• Support all production logistics for onsite and on-location shoots, including call sheets, parking, load-ins, and equipment needs
• Maintain production tracking systems, databases, spreadsheets, and documentation for all shoots from planning through delivery
• Facilitate interdepartmental communication between Production, Creative, Post, Talent, and other internal partners to support smooth workflows
• Track and organize all assets, metadata, paperwork, releases, and production documents to ensure accurate handoff to Post and internal stakeholders
• Uphold SAG guidelines and production protocols in coordination with the production team and signatory
• Troubleshoot day-of issues, resolve cross-team conflicts, and support producers and crew to maintain a safe, efficient, and professional environment
• Assist with pre-production tasks such as gathering scripts/materials, securing props, and preparing locations as needed
• Contribute to a positive, collaborative team environment and help maintain strong relationships with full-time and freelance crew

Skills

• Exceptional organizational skills, with the ability to manage multiple schedules, locations, vendors, and documents simultaneously in a fast-paced environment
• Strong communication and interpersonal skills, ensuring clear, timely updates across internal teams, crew, vendors, and location partners
• Problem-solving and adaptability, with the ability to troubleshoot logistical or scheduling challenges quickly and maintain a calm, solution-oriented approach
• Working knowledge of production logistics, including on-set workflows, equipment needs, permitting processes, and location protocols
• Understanding of location coordination, including FilmLA procedures, permitting requirements, and best practices for working with property owners and site reps
• Familiarity with vendor and billing workflows, including communicating with vendors/day players, tracking invoices, and partnering with Accounts Payable
• Strong attention to detail, ensuring accurate tracking of assets, metadata, paperwork, SAG documents, and production records
• Collaborative mindset, with the ability to foster positive working relationships with multidisciplinary crew
• Time-management skills, with the ability to prioritize tasks, anticipate needs, and support several shoots at various stages of planning simultaneously
• Knowledge of SAG guidelines and production compliance protocols, with the ability to help enforce standards on set
• Technical literacy, including familiarity with digital media organization, spreadsheets, production software, and equipment basics
• Ability to work independently, anticipate needs, and take initiative in a fast-moving production environment
• Required Education: High School Diploma
• Required Experience: 1–3 years of experience in production coordination or a related production support role
• Experience managing schedules, communicating with vendors, or coordinating logistics on studio or location shoots
• Familiarity with production documentation, including permits, releases, call sheets, and shoot trackers
• Associates Degree in Film or Production
• 2–4 years of production or post-production experience in a fast-paced, multi-project environment
• Experience coordinating locations, FilmLA permitting, or working with property owners, site reps, or municipal agencies
• Prior experience handling vendor billing, managing invoices, or working with Accounts Payable

Benefits

• Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.
• Through our charity sponsorships, you can make a positive impact on communities worldwide. We’ve donated over $9 million to date.
• We match up to 3.5% of your 401k contributions, ensuring your retirement savings grow alongside your career.
• 6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.
• Invest in your future with our Employee Stock Ownership Plan, where company contributions fund your retirement plan with company stock. Learn more.
• Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career.
• Tuition reimbursement program, which reimburses eligible tuition expenses up to specified amounts, empowering you to invest in your ongoing growth and development.
• Work towards our collective goals and earn up to 2 extra weeks of pay each month, based on the achievement of KPIs.
• Celebrate your accomplishments with our Win of the Week, Spot Bonus, Work Anniversary, and Shout-Outs programs, where your hard work is not only valued but also acknowledged and rewarded.
• Reimbursements for a portion of personal cell phone and internet usage for eligible employees.
• For those coming into our Woodland Hills, CA office, you’ll find a fully stocked kitchen and a free on-site gym.
• Virtual and in-person company events, like our annual holiday party, happy hours, and virtual cooking nights, designed to cultivate connections and enhance work-life balance.

Company Overview