Bilingual Administrative Assistant (Star Learning Center)

Goddard Riverside Community Center is a leading human services organization in Manhattan, supporting approximately 30,000 New Yorkers. They are seeking a Bilingual Administrative Assistant to support the effective running of the Star Learning Center program, ensuring organization and communication within the team and with students and tutors.

Responsibilities

• Create spreadsheets and maintain program data (digital and physical)
• Buzz people in, take attendance, and reach out to anyone missing
• Take and track student payments, make program purchases, track budget expenses, and code and submit invoices on Intacct
• Work with other staff to collect student report cards throughout the year
• Prepare and proofread program communications in both English and Spanish including emails, recommendation and referral letters, and flyers
• Manage inventory of all office supplies and program supplies
• Assume primary responsibility for use and maintenance of all office technology including telephone systems, computers, and printers; report and follow-up on any needed repairs
• Provide training to tutors, students and parents on Zoom features and troubleshoot during online tutoring sessions
• Update Star’s online portal on the Goddard Riverside website
• Carry out all general office tasks including photocopying documents, answering phones and responding to general inquiries for program information, and organizing supplies (sharpen pencils, etc.)

Skills

• High School Diploma required
• Excellent time management skills and ability to multi-task and prioritize work
• Excellent verbal and written communication skills
• Excellent attention to detail
• Must be fluent in written and spoken Spanish
• Ability to learn and proficiently use online platforms, websites and apps including social media
• Highly proficient in Microsoft Office and Google Suite applications
• Ability to lift boxes
• BA or some college preferred
• Experience with WordPress preferred
• Knowledge of Intacct a plus
• Proficiency with scheduling and calendaring apps a plus

Benefits

• Medical/Dental/Vision
• Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts
• 403B Thrift Retirement Plan
• 12 Annual Sick Days
• 12 Agency Holidays
• 20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment
• Total of more than 6 weeks (a month and half) of paid time off

Company Overview