Coordinator, Facilities

First Canadian Title Company Limited is a company committed to the success of its employees, providing industry-leading title insurance and real estate services. The Facilities Coordinator plays a key role in ensuring the smooth operation of the workplace environment, overseeing administrative functions and coordinating facility services to maintain a safe and efficient workspace.

Responsibilities

• Ensure the effective operation and compliance of home office and regional facilities, supporting program delivery and maintaining a safe environment for all occupants and visitors
• Build and maintain positive working relationships within the division, program partners, other internal and external service providers and all regional staff
• Coordinate a variety of facility services including security, grounds keeping, janitorial, soft services, reception, mailroom, inventory of supplies an move of those, and others as assigned
• Monitor and report on facility operating budgets by processing invoices, maintaining financial documentation, issuing purchase orders, and coordinating vendor quotes
• Coordinate office moves and event setups including the physical movement of furniture, equipment, and materials to support internal teams and organizational activities
• Collaborate with building operations teams to resolve facility issues, support building projects, and maintain compliance with safety and operational requirements

Skills

• 1-3 years of property management experience, including vendor oversight, administrative functions, and financial management responsibilities
• Post‑secondary education required
• Proficiency in MS Office applications, with strong skills in organizing, tracking, and reporting information
• Demonstrated ability to coordinate a high volume of activities, remain organized, and thrive in a fast‑paced environment
• Ability to stay current on building technologies, systems, and equipment
• Strong leadership skills with the ability to guide and oversee contracted vendors using effective communication, interpersonal, and problem‑solving abilities
• Proven ability to exercise sound judgment and manage complex or ambiguous situations professionally
• Excellent customer service skills, with a high level of diplomacy when interacting with internal and external stakeholders
• Working knowledge of CMMS platforms and maintenance workflows
• Valid Class G driver's license in good standing, with daily access to a vehicle
• A property or facility management designation (e.g., FMA) or active progress toward one is preferred
• Project management experience considered an asset

Benefits

• Comprehensive benefits that include Employee and Family Assistance Program (EFAP) and Wellness Essentials
• Group retirement savings plan with company match
• Paid holidays and generous paid time off
• Hybrid work arrangements
• Paid volunteer opportunities and charitable donation matching
• Employee recognition programs that include referral incentives
• Potential for performance-based incentives
• The opportunity to participate in our stock purchase plan
• And more!

Company Overview